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Bid Writing
Looking to improve your chances of winning bids? Our bid writing service is just what you need. We cover the entire bid lifecycle process, from understanding the tender to generating win themes and producing a first draft. Our team of experienced writers will work with you every step of the way to ensure that your proposal meets all the requirements and stands out from the competition. We'll review the bid with you and make amendments until both parties are satisfied to sign off. Our bid writing service also includes support with upload and submission, as well as a full debrief. Choose our bid writing service for expert assistance and higher chances of success.
What Is Bid Writing?
Bid Writing is the process of preparing specific documents that positively and persuasively demonstrate a company's services to a potential buyer (usually in the public sector). A Bid Writer plays a vital role in this process by producing high-quality tenders and completing pre-qualification questionnaires (PQQ) to secure lucrative contracts for a business.
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There are two types of bid writers: in-house writers, who write bids for a specific company, and external writers, who work for a specialised bid writing firm and manage bids on behalf of clients across a range of industries. At Bid Writing Network, we belong to the latter category, and have successfully completed tendering processes for many companies over the last few years.
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As external bid writers, we manage each bid from start to finish, including information gathering, writing the tender responses, and submitting the final proposal. This comprehensive process often occurs within a fixed and tight timeframe dictated by the buyer's submission deadline. As such, our role is multi-faceted and intricate, requiring a high level of organisation, attention to detail, professionalism, and dedication.
Why You Need an External Bid Writer
In-House Bid Writers are Expensive
For some companies, it definitely may be worth hiring the services of an in-house bid writer, whose sole responsibility is writing tender submissions. However, for most SMEs, who aren't actively pursuing 50+ tenders a year, the cost of employing an experienced bid writer isn't cost-effective. That's where bid writing services like ours come in - You only pay us when you need us!
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Expertise
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Our bid writers have been carefully chosen... that's why we have so much success. Expert, experienced and professional Bid Writers are invaluable. They have the ability to drastically change the fortunes of your company by winning lucrative tenders.
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​Knowledge of Procurement Processes
Bid writers have a thorough understanding of procurement processes and regulations, which can help a business to navigate complex bidding procedures and avoid common mistakes.​
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Competitive Advantage
Experienced Bid Writers have been around the block, so to speak. They've been involved in, often, literally thousands of bid writing processes. As such, they know what buyers are looking for. They know what a winning bid looks like.​
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By hiring a bid writing service, such as Bid Writing Network, you are giving yourself the best possible chance of winning your next tender.
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What Does a Bid Writer Actually Do?
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'Analyses'
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When it comes to bid writing, the first step for a bid writer is to review the tender specification. If the decision is made to bid, the bid writer will then advise the client on the best approach and take note of important details such as the deadline and any specific requirements. The bid writer will also assist in identifying the "win themes" for the bid, which are tailored to showcase the organisation's strengths and expertise.
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If the bid is complex and involves a team, the bid writer may assign different parts of the tender to different contributors. Additionally, the bid writer will assess whether the organisation is "bid ready," which involves gathering relevant documents, such as accreditations, policies and financial information, which may be subject to a pass or fail during the pre-qualification stage.
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'Works Together'
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It’s important that the bid writer works closely with directors, managers and subject matter experts to collect all the technical information and service details required to answer the questions thoroughly.
There are a lot of techniques that can be used to gather this information so that the result is a winning bid. This usually includes telephone interviews, editing and reviewing content provided by the subject matter expert, as well as content from previous bids.
It’s very important not to just reuse content from a previous bid – winning bids have answers that are tailored specifically for the current tender opportunity.
Over time it's important to build a bid library, as bid libraries makes this process more efficient for everyone involved. The bid writer can use information contained within the bid library and add to it to suit the circumstances of the specific tender. This will often speed up the bid writing process, easing the time pressures and cost of preparing the content.
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'Writes Bids'
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Once all the information for a question has been collected, the bid writer begins the writing process. The writer may work on one question at a time, depending on the availability of subject matter experts during the process. The writer typically goes through at least three drafts of the document. The initial draft may contain gaps and questions from the writer, but subsequent drafts generally move closer to the final result.
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Different organisations have different review processes. Some have formalised reviews, while others rely on subject matter experts to review and check the content. To capture as much information as possible and ensure errors are caught, it's always recommended to have several people review the answers. Due to tight timelines on some tenders, errors can easily creep in if the writer works too quickly.
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Typically, the bid writer and/or an administrative assistant keep a record of who is responsible for each answer and what stage each answer is at in the drafting process.
Bid writing is a creative process, similar to any other form of writing, and often benefits from experience. The writer must take the technical details, emphasize the benefits, and showcase the value they can bring to their potential client. It's crucial to answer the question while telling the story of how the writer will take on the challenge of the tender requirements and provide excellent service and peace of mind to the client. A significant challenge is to do all of this within the word or page counts permitted.
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Need Help Creating a Bid Library?
Why Choose Bid Writing Network?
As a valued client, you will take full advantage of our years of expertise, our quality-assured strategic process, and our unique insights. Our success lies in our ability to fully comprehend your business requirements and the Buyer's expectations from the onset. This enables us to develop a strategic approach to your bid submissions, resulting in the best possible outcomes for our clients.
FAQ's
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Is Bid Writing Stressful?
Bid writing can be stressful for some people, as it often involves working under tight deadlines, managing complex and detailed information, and competing with other companies for contracts or funding. Additionally, the outcome of a bid can have significant financial or strategic implications for a company, which can add to the pressure. However, some people may find bid writing to be a rewarding challenge that allows them to showcase their skills and expertise. Ultimately, the level of stress associated with bid writing will depend on the individual's personality, experience, and the specific project they are working on.
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We would strongly suggest either having an in-house bid writer or bid manager; or, outsourcing your bid writing to professional companies like ours who have expert knowledge of winning bids.
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